Example SOPs: Leasing Property Manager

Leasing Property Manager SOPs

Creating Standard Operating Procedures for your Leasing Property Manager work can be difficult and take time. That’s why we’ve created these example Leasing Property Manager SOPs so you can jumpstart your SOP creation process. We want to help you set up your Real Estate systems and processes by taking these sample SOPs and building out your own SOPs template library. By having all your Real Estate procedures in one place, your team will have the information they need at all times. Let’s look at some Leasing Property Manager SOP examples.

Leasing Property Manager SOP Examples

1. Tenant Screening SOP: The purpose of this SOP is to establish a standardized process for screening potential tenants to ensure they meet the necessary criteria for leasing a property. The scope of this SOP includes conducting background checks, verifying employment and income, and checking references. The Leasing Property Manager is responsible for implementing this SOP. Reference to other SOPs may include the Lease Agreement SOP and the Move-In/Move-Out Inspection SOP.

2. Lease Agreement SOP: This SOP outlines the process for creating and executing lease agreements between the property owner and the tenant. The purpose of this SOP is to ensure that all necessary terms and conditions are included in the lease agreement, protecting the interests of both parties. The scope of this SOP includes drafting the agreement, reviewing it with the tenant, and obtaining signatures. The Leasing Property Manager is responsible for implementing this SOP. Reference to other SOPs may include the Tenant Screening SOP and the Rent Collection SOP.

3. Rent Collection SOP: The purpose of this SOP is to establish a systematic approach for collecting rent payments from tenants. The scope of this SOP includes setting up a rent collection system, issuing invoices or receipts, and following up on late payments. The Leasing Property Manager is responsible for implementing this SOP. Reference to other SOPs may include the Lease Agreement SOP and the Eviction Process SOP.

4. Maintenance and Repairs SOP: This SOP outlines the procedures for addressing maintenance and repair issues in leased properties. The purpose of this SOP is to ensure that all maintenance requests are handled promptly and efficiently, maintaining the property’s condition and tenant satisfaction. The scope of this SOP includes receiving and prioritizing maintenance requests, coordinating with contractors or in-house maintenance staff, and documenting the resolution. The Leasing Property Manager is responsible for implementing this SOP. Reference to other SOPs may include the Move-In/Move-Out Inspection SOP and the Emergency Response SOP.

5. Move-In/Move-Out Inspection SOP: This SOP establishes a standardized process for conducting move-in and move-out inspections of leased properties. The purpose of this SOP is to document the condition of the property before and after a tenant’s occupancy, ensuring accountability for any damages or repairs needed. The scope of this SOP includes conducting thorough inspections, documenting findings with photographs or written reports, and addressing any discrepancies with the tenant. The Leasing Property Manager is responsible for implementing this SOP. Reference to other SOPs may include the Lease Agreement SOP and the Security Deposit Handling SOP.

6. Security Deposit Handling SOP: This SOP outlines the procedures for handling security deposits collected from tenants. The purpose of this SOP is to ensure compliance with legal requirements and to establish a transparent process for refunding or deducting from the security deposit at the end of the lease term. The scope of this SOP includes collecting and holding security deposits, documenting the condition of the property, and processing refunds or deductions. The Leasing Property Manager is responsible for implementing this SOP. Reference to other SOPs may include the Move-In/Move-Out Inspection SOP and the Lease Agreement SOP.

7. Eviction Process SOP: This SOP establishes the steps to be followed in the event of tenant eviction. The purpose of this SOP is to ensure compliance with legal requirements and to protect the property owner’s interests in case of non-payment or lease violations. The scope of this SOP includes issuing notices, filing eviction lawsuits if necessary, and coordinating with legal counsel. The Leasing Property Manager is responsible for implementing this SOP. Reference to other SOPs may include the Rent Collection SOP and the Lease Agreement SOP

Leasing Property Manager SOP Templates

Looking for SOP templates for your Leasing Property Manager work? We’ve got you covered. You can build out your company SOPs using the sample SOP information above (added to our template) or our team can put together a starter SOPs template based on your Leasing Property Manager work. Get in touch if you’ve got questions about the quickest way to build out your Real Estate SOPs library.