Example SOPs: Real Estate Manager

Real Estate Manager SOPs

Creating Standard Operating Procedures for your Real Estate Manager work can be difficult and take time. That’s why we’ve created these example Real Estate Manager SOPs so you can jumpstart your SOP creation process. We want to help you set up your Real Estate systems and processes by taking these sample SOPs and building out your own SOPs template library. By having all your Real Estate procedures in one place, your team will have the information they need at all times. Let’s look at some Real Estate Manager SOP examples.

Real Estate Manager SOP Examples

1. Property Acquisition SOP: The purpose of this SOP is to outline the process for acquiring new properties for the real estate portfolio. It includes steps such as conducting market research, identifying potential properties, conducting due diligence, negotiating purchase agreements, and coordinating the closing process. The scope of this SOP covers all aspects of property acquisition, from initial research to finalizing the purchase. The Real Estate Manager is responsible for overseeing this SOP, with support from the acquisitions team. This SOP may reference other SOPs such as the Due Diligence SOP and the Purchase Agreement SOP.

2. Tenant Screening SOP: The purpose of this SOP is to establish a standardized process for screening potential tenants. It includes steps such as collecting rental applications, conducting background and credit checks, verifying employment and income, and contacting references. The scope of this SOP covers the tenant screening process from start to finish. The Real Estate Manager is responsible for ensuring compliance with this SOP, and the property management team is responsible for executing the steps outlined. This SOP may reference other SOPs such as the Lease Agreement SOP and the Move-In/Move-Out Inspection SOP.

3. Property Maintenance SOP: The purpose of this SOP is to outline the procedures for maintaining and repairing properties within the real estate portfolio. It includes steps such as conducting regular inspections, addressing maintenance requests, coordinating repairs, and scheduling preventative maintenance. The scope of this SOP covers all aspects of property maintenance, from routine tasks to major repairs. The Real Estate Manager is responsible for overseeing this SOP, and the property management team is responsible for executing the steps outlined. This SOP may reference other SOPs such as the Maintenance Request SOP and the Vendor Management SOP.

4. Lease Agreement SOP: The purpose of this SOP is to establish a standardized process for creating and executing lease agreements with tenants. It includes steps such as drafting lease agreements, reviewing terms and conditions, obtaining signatures, and providing copies to all parties involved. The scope of this SOP covers the lease agreement process from initial drafting to final execution. The Real Estate Manager is responsible for ensuring compliance with this SOP, and the property management team is responsible for executing the steps outlined. This SOP may reference other SOPs such as the Tenant Screening SOP and the Move-In/Move-Out Inspection SOP.

5. Financial Management SOP: The purpose of this SOP is to outline the procedures for managing the financial aspects of the real estate business. It includes steps such as budgeting, rent collection, expense tracking, financial reporting, and tax compliance. The scope of this SOP covers all financial activities related to the real estate portfolio. The Real Estate Manager is responsible for overseeing this SOP, and the accounting team is responsible for executing the steps outlined. This SOP may reference other SOPs such as the Rent Collection SOP and the Expense Reimbursement SOP.

6. Marketing and Advertising SOP: The purpose of this SOP is to establish guidelines for marketing and advertising properties within the real estate portfolio. It includes steps such as creating property listings, utilizing various marketing channels, conducting open houses, and managing online presence. The scope of this SOP covers all marketing and advertising activities related to the real estate business. The Real Estate Manager is responsible for overseeing this SOP, and the marketing team is responsible for executing the steps outlined. This SOP may reference other SOPs such as the Property Photography SOP and the Open House SOP.

7. Tenant Move-In/Move-Out Inspection SOP: The purpose of this SOP is to outline the procedures for conducting move-in and move-out inspections with tenants. It includes steps such as documenting the condition of the property, noting any damages, and addressing security deposit refunds. The scope of this SOP covers the move-in and move-out inspection process. The Real Estate Manager is responsible for ensuring compliance with this SOP, and the property management team is responsible for executing the steps outlined. This SOP may reference other SOPs such as the Lease Agreement SOP and the Maintenance Request SOP.

8. Emergency Response SOP: The purpose of this SOP is to establish protocols for handling emergency situations within the real estate properties. It includes steps such as creating emergency response plans, training staff on emergency procedures, and coordinating with emergency services. The scope of this SOP covers all emergency situations that may arise, such as fires, floods, or natural disasters. The Real Estate Manager is responsible for overseeing this SOP, and the property management team is responsible for executing the steps outlined. This SOP may reference other SOPs such as the Tenant Communication SOP and the Insurance Claims SOP

Real Estate Manager SOP Templates

Looking for SOP templates for your Real Estate Manager work? We’ve got you covered. You can build out your company SOPs using the sample SOP information above (added to our template) or our team can put together a starter SOPs template based on your Real Estate Manager work. Get in touch if you’ve got questions about the quickest way to build out your Real Estate SOPs library.