Example SOPs: Realtime Captioner

Realtime Captioner SOPs

Creating Standard Operating Procedures for your Realtime Captioner work can be difficult and take time. That’s why we’ve created these example Realtime Captioner SOPs so you can jumpstart your SOP creation process. We want to help you set up your Media systems and processes by taking these sample SOPs and building out your own SOPs template library. By having all your Media procedures in one place, your team will have the information they need at all times. Let’s look at some Realtime Captioner SOP examples.

Realtime Captioner SOP Examples

1. SOP: Preparing for a Live Event
Purpose: This SOP outlines the steps to be taken by a realtime captioner before a live event. It includes tasks such as researching the event topic, familiarizing oneself with the speakers and their accents, and preparing any necessary technical equipment. The goal is to ensure that the captioner is well-prepared and able to provide accurate and timely captions during the event.
Scope: This SOP applies to all realtime captioners in the media industry.
Person Responsible: Realtime Captioner
References: None

2. SOP: Setting Up Captioning Equipment
Purpose: This SOP details the process of setting up the captioning equipment required for providing realtime captions. It includes steps such as connecting the captioning software to the audio source, configuring the display settings, and testing the equipment for proper functionality. The purpose is to ensure that the captioning equipment is correctly set up and ready to capture and display captions during a live event.
Scope: This SOP applies to all realtime captioners in the media industry.
Person Responsible: Realtime Captioner
References: Preparing for a Live Event SOP

3. SOP: Capturing and Transcribing Speech
Purpose: This SOP outlines the procedures for capturing and transcribing speech in real-time. It includes techniques for accurately listening to the audio, using stenographic equipment or voice recognition software to capture the speech, and transcribing it into text format. The purpose is to ensure that the captions accurately reflect the spoken content and are delivered in a timely manner.
Scope: This SOP applies to all realtime captioners in the media industry.
Person Responsible: Realtime Captioner
References: Setting Up Captioning Equipment SOP

4. SOP: Editing and Formatting Captions
Purpose: This SOP describes the process of editing and formatting the captured captions to ensure readability and compliance with industry standards. It includes tasks such as proofreading the captions for accuracy, correcting any errors, adding speaker identifications, and applying appropriate formatting (e.g., line breaks, punctuation). The goal is to provide high-quality captions that enhance the viewer’s understanding and experience.
Scope: This SOP applies to all realtime captioners in the media industry.
Person Responsible: Realtime Captioner
References: Capturing and Transcribing Speech SOP

5. SOP: Delivering Captions in Real-Time
Purpose: This SOP outlines the procedures for delivering the captions in real-time to the intended audience. It includes steps such as connecting the captioning output to the appropriate display platform (e.g., television broadcast, web streaming), monitoring the caption display for accuracy and synchronization, and troubleshooting any technical issues that may arise. The purpose is to ensure that the captions are delivered seamlessly and in sync with the audio content.
Scope: This SOP applies to all realtime captioners in the media industry.
Person Responsible: Realtime Captioner
References: Editing and Formatting Captions SOP

6. SOP: Post-Event Review and Feedback
Purpose: This SOP details the process of conducting a post-event review and gathering feedback to improve future captioning services. It includes tasks such as reviewing the recorded captions for accuracy, seeking feedback from event organizers and viewers, and analyzing any areas for improvement. The goal is to continuously enhance the quality and effectiveness of realtime captioning services.
Scope: This SOP applies to all realtime captioners in the media industry.
Person Responsible: Realtime Captioner
References: None

Realtime Captioner SOP Templates

Looking for SOP templates for your Realtime Captioner work? We’ve got you covered. You can build out your company SOPs using the sample SOP information above (added to our template) or our team can put together a starter SOPs template based on your Realtime Captioner work. Get in touch if you’ve got questions about the quickest way to build out your Media SOPs library.