Example SOPs: Transcriber

We’ve made it easy for you to build your Transcriber SOPs. Add the example SOPs to our SOPs template and then customise them to suit your specific systems & processes.

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Transcriber SOPs

Creating Standard Operating Procedures for your Transcriber work can be difficult and take time. That’s why we’ve created these example Transcriber SOPs so you can jumpstart your SOP creation process. We want to help you set up your Writing/Editing systems and processes by taking these sample SOPs and building out your own SOPs template library. By having all your Writing/Editing procedures in one place, your team will have the information they need at all times. Let’s look at some Transcriber SOP examples.

Transcriber SOP Examples

1. SOP: Transcription Guidelines
Purpose: This SOP outlines the specific guidelines and standards to be followed during the transcription process. It includes instructions on formatting, punctuation, grammar, and style to ensure accuracy and consistency in the transcribed content.
Scope: Applicable to all transcribers within the organization.
Person Responsible: Transcription Manager.
References: None.

2. SOP: Audio File Management
Purpose: This SOP provides guidelines for the proper management and organization of audio files received for transcription. It includes instructions on file naming conventions, storage locations, backup procedures, and file transfer protocols to ensure efficient and secure handling of audio files.
Scope: Applicable to all transcribers and audio file handlers.
Person Responsible: Transcription Manager.
References: None.

3. SOP: Proofreading and Editing
Purpose: This SOP outlines the process of proofreading and editing transcribed content to ensure accuracy, clarity, and adherence to client-specific requirements. It includes instructions on reviewing and correcting errors, improving readability, and verifying the overall quality of the transcribed document.
Scope: Applicable to all transcribers and proofreaders.
Person Responsible: Proofreading and Editing Team.
References: Transcription Guidelines SOP.

4. SOP: Timecoding
Purpose: This SOP provides instructions on the proper implementation of timecodes within transcribed content. It includes guidelines for inserting time markers at specific intervals or based on audio cues, ensuring synchronization between the audio and transcribed text.
Scope: Applicable to all transcribers.
Person Responsible: Transcription Manager.
References: Transcription Guidelines SOP.

5. SOP: Confidentiality and Data Security
Purpose: This SOP outlines the protocols and measures to be followed to maintain confidentiality and ensure data security during the transcription process. It includes instructions on handling sensitive information, secure file transfer methods, password protection, and data encryption.
Scope: Applicable to all transcribers and data handlers.
Person Responsible: Data Security Officer.
References: None.

6. SOP: Client Communication
Purpose: This SOP provides guidelines for effective communication with clients throughout the transcription process. It includes instructions on responding to client queries, providing project updates, addressing concerns, and maintaining professional and courteous communication.
Scope: Applicable to all transcribers and client-facing personnel.
Person Responsible: Client Relations Manager.
References: None.

7. SOP: Quality Assurance
Purpose: This SOP outlines the procedures for conducting quality checks on transcribed content to ensure accuracy and adherence to client requirements. It includes instructions on sample audits, error identification, feedback provision, and continuous improvement strategies.
Scope: Applicable to all transcribers and quality assurance team.
Person Responsible: Quality Assurance Manager.
References: Transcription Guidelines SOP, Proofreading and Editing SOP.

8. SOP: Time Management
Purpose: This SOP provides guidelines for effective time management during the transcription process. It includes instructions on prioritizing tasks, setting realistic deadlines, managing workload, and utilizing productivity tools to ensure timely delivery of transcribed content.
Scope: Applicable to all transcribers.
Person Responsible: Transcription Manager.
References: None.

9. SOP: Training and Onboarding
Purpose: This SOP outlines the procedures for training and onboarding new transcribers. It includes instructions on familiarizing them with company policies, transcription guidelines, software tools, and providing hands-on practice to ensure their proficiency in transcription tasks.
Scope: Applicable to all transcribers and training personnel.
Person Responsible: Training Manager.
References: Transcription Guidelines SOP.

10. SOP: Equipment Maintenance
Purpose: This SOP provides instructions for the regular maintenance and upkeep of transcription equipment, such as computers, headsets, foot pedals, and software applications. It includes guidelines for cleaning, troubleshooting common issues, and reporting any equipment malfunctions.
Scope: Applicable to all transcribers.
Person Responsible: IT Support or Equipment Maintenance Team.
References: None

 

Transcriber SOP Templates

Looking for SOP templates for your Transcriber work? We’ve got you covered. You can build out your company SOPs using the sample SOP information above (added to our template) or our team can put together a starter SOPs template based on your Transcriber work. Get in touch if you’ve got questions about the quickest way to build out your Writing/Editing SOPs library.