We’ve made it easy for you to build your Accounts Assistant SOPs. Add the example SOPs to our SOPs template and then customise them to suit your specific systems & processes.
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Creating Standard Operating Procedures for your Accounts Assistant work can be difficult and take time. That’s why we’ve created these example Accounts Assistant SOPs so you can jumpstart your SOP creation process. We want to help you set up your Finance systems and processes by taking these sample SOPs and building out your own SOPs template library. By having all your Finance procedures in one place, your team will have the information they need at all times. Let’s look at some Accounts Assistant SOP examples.
1. Accounts Receivable Management: This SOP outlines the procedures for managing accounts receivable, including invoicing customers, tracking payments, and following up on overdue accounts. The purpose is to ensure timely collection of funds and maintain accurate records of customer transactions. The scope includes all customers and sales transactions. The Accounts Assistant is responsible for implementing this SOP. Reference to other SOPs may include the Sales Order Processing SOP for generating invoices and the Credit Control SOP for managing credit limits and collections.
2. Accounts Payable Processing: This SOP details the steps for processing accounts payable, including receiving and verifying supplier invoices, obtaining necessary approvals, and scheduling payments. The purpose is to ensure accurate and timely payment to suppliers while maintaining proper documentation. The scope covers all supplier invoices and payment transactions. The Accounts Assistant is responsible for executing this SOP. Reference to other SOPs may include the Purchase Order Processing SOP for matching invoices with purchase orders and the Expense Reimbursement SOP for handling employee expense claims.
3. Bank Reconciliation: This SOP outlines the process of reconciling the company’s bank statements with its internal records. The purpose is to identify and resolve any discrepancies, ensuring accurate financial reporting and fraud prevention. The scope includes all bank accounts and transactions. The Accounts Assistant is responsible for performing bank reconciliations. Reference to other SOPs may include the Cash Handling SOP for documenting cash deposits and withdrawals and the Petty Cash Management SOP for reconciling petty cash transactions.
4. Financial Reporting: This SOP defines the procedures for preparing accurate and timely financial reports, such as income statements, balance sheets, and cash flow statements. The purpose is to provide management with reliable financial information for decision-making and compliance purposes. The scope covers all financial data and reporting requirements. The Accounts Assistant, under the supervision of the Finance Manager, is responsible for generating financial reports. Reference to other SOPs may include the Chart of Accounts SOP for maintaining a standardized account structure and the Fixed Asset Management SOP for recording and depreciating fixed assets.
5. Payroll Processing: This SOP outlines the steps for processing employee payroll, including calculating wages, deducting taxes and benefits, and issuing paychecks or direct deposits. The purpose is to ensure accurate and timely payment to employees while complying with legal and regulatory requirements. The scope includes all employee payroll data and transactions. The Accounts Assistant, in collaboration with the HR department, is responsible for executing this SOP. Reference to other SOPs may include the Timekeeping and Attendance SOP for tracking employee work hours and the Tax Compliance SOP for ensuring accurate tax withholding and reporting.
6. Expense Control and Reimbursement: This SOP establishes guidelines for controlling and reimbursing employee expenses incurred during business activities. The purpose is to ensure proper documentation, approval, and reimbursement of legitimate expenses while preventing fraud or misuse of company funds. The scope covers all employee expense claims and reimbursement processes. The Accounts Assistant, in coordination with the HR department, is responsible for implementing this SOP. Reference to other SOPs may include the Travel and Entertainment Expense SOP for specific guidelines on travel-related expenses and the Procurement SOP for managing company purchasing policies and approvals
Looking for SOP templates for your Accounts Assistant work? We’ve got you covered. You can build out your company SOPs using the sample SOP information above (added to our template) or our team can put together a starter SOPs template based on your Accounts Assistant work. Get in touch if you’ve got questions about the quickest way to build out your Finance SOPs library.
