We’ve made it easy for you to build your Building Manager SOPs. Add the example SOPs to our SOPs template and then customise them to suit your specific systems & processes.
Need help setting up your Building Manager SOPs library? Speak to our team about our SOP starter templates that are tailored to your specific industry.
Creating Standard Operating Procedures for your Building Manager work can be difficult and take time. That’s why we’ve created these example Building Manager SOPs so you can jumpstart your SOP creation process. We want to help you set up your Facilities systems and processes by taking these sample SOPs and building out your own SOPs template library. By having all your Facilities procedures in one place, your team will have the information they need at all times. Let’s look at some Building Manager SOP examples.
1. Maintenance and Repair SOP: The purpose of this SOP is to outline the procedures for conducting regular maintenance and repair tasks within the facilities. It includes a schedule for routine inspections, identification of maintenance needs, and guidelines for addressing repairs promptly. The scope of this SOP covers all areas of the building, including electrical systems, plumbing, HVAC, and structural components. The building manager is responsible for overseeing the implementation of this SOP, and references to other related SOPs such as the Equipment Maintenance SOP and the Emergency Response SOP should be included.
2. Security and Access Control SOP: This SOP aims to establish protocols for maintaining a secure environment within the facilities. It outlines procedures for monitoring access points, managing visitor registration, and implementing security measures such as surveillance systems and alarm systems. The scope of this SOP covers all areas of the building, including entrances, parking lots, and restricted areas. The building manager is responsible for ensuring compliance with this SOP, and references to other related SOPs such as the Emergency Evacuation SOP and the Incident Reporting SOP should be included.
3. Cleaning and Sanitation SOP: The purpose of this SOP is to provide guidelines for maintaining cleanliness and hygiene standards within the facilities. It includes procedures for regular cleaning tasks, such as dusting, mopping, and disinfecting surfaces, as well as waste management protocols. The scope of this SOP covers all areas of the building, including common areas, restrooms, and shared facilities. The building manager is responsible for overseeing the implementation of this SOP, and references to other related SOPs such as the Pest Control SOP and the Recycling Program SOP should be included.
4. Tenant Relations SOP: This SOP aims to establish procedures for managing relationships with tenants within the facilities. It includes guidelines for addressing tenant inquiries, handling complaints, and ensuring tenant satisfaction. The scope of this SOP covers all interactions with tenants, including lease agreements, rent collection, and maintenance requests. The building manager is responsible for implementing this SOP, and references to other related SOPs such as the Lease Agreement SOP and the Rent Collection SOP should be included.
5. Energy Management SOP: The purpose of this SOP is to outline procedures for optimizing energy usage and reducing utility costs within the facilities. It includes guidelines for monitoring energy consumption, implementing energy-efficient practices, and conducting energy audits. The scope of this SOP covers all areas of the building, including lighting, heating, ventilation, and air conditioning systems. The building manager is responsible for overseeing the implementation of this SOP, and references to other related SOPs such as the Equipment Shutdown SOP and the Sustainability Program SOP should be included.
6. Emergency Response SOP: This SOP aims to establish protocols for responding to emergencies and ensuring the safety of occupants within the facilities. It includes procedures for evacuations, fire drills, and communication during emergencies. The scope of this SOP covers all potential emergency situations, including fires, natural disasters, and medical emergencies. The building manager is responsible for implementing this SOP, and references to other related SOPs such as the First Aid SOP and the Fire Safety SOP should be included.
7. Budgeting and Financial Management SOP: The purpose of this SOP is to provide guidelines for managing the financial aspects of the facilities. It includes procedures for budget preparation, expense tracking, and financial reporting. The scope of this SOP covers all financial activities related to the building, including rent collection, vendor payments, and capital expenditure planning. The building manager is responsible for overseeing the implementation of this SOP, and references to other related SOPs such as the Vendor Management SOP and the Capital Expenditure Approval SOP should be included
Looking for SOP templates for your Building Manager work? We’ve got you covered. You can build out your company SOPs using the sample SOP information above (added to our template) or our team can put together a starter SOPs template based on your Building Manager work. Get in touch if you’ve got questions about the quickest way to build out your Facilities SOPs library.
