We’ve made it easy for you to build your Invoice Control Clerk SOPs. Add the example SOPs to our SOPs template and then customise them to suit your specific systems & processes.
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Creating Standard Operating Procedures for your Invoice Control Clerk work can be difficult and take time. That’s why we’ve created these example Invoice Control Clerk SOPs so you can jumpstart your SOP creation process. We want to help you set up your Accounting systems and processes by taking these sample SOPs and building out your own SOPs template library. By having all your Accounting procedures in one place, your team will have the information they need at all times. Let’s look at some Invoice Control Clerk SOP examples.
1. Invoice Processing SOP: The purpose of this SOP is to outline the step-by-step process for receiving, reviewing, and processing invoices. It includes guidelines for verifying the accuracy of invoice details, matching them with purchase orders or contracts, and obtaining necessary approvals. The scope of this SOP covers all incoming invoices within the organization. The Invoice Control Clerk is responsible for ensuring adherence to this SOP. References to other SOPs may include the Purchase Order SOP and the Approval Hierarchy SOP.
2. Invoice Coding SOP: This SOP aims to establish a standardized coding system for invoices to ensure accurate and consistent recording of expenses. It outlines the guidelines for assigning appropriate account codes, cost centers, and project codes to each invoice. The scope of this SOP covers all invoices received by the organization. The Invoice Control Clerk is responsible for implementing and maintaining this SOP. References to other SOPs may include the Chart of Accounts SOP and the Project Management SOP.
3. Invoice Approval SOP: The purpose of this SOP is to define the process for obtaining necessary approvals for invoices before payment. It outlines the hierarchy of approvers based on the invoice amount and the required documentation for each level of approval. The scope of this SOP covers all invoices within the organization. The Invoice Control Clerk is responsible for ensuring compliance with this SOP. References to other SOPs may include the Approval Hierarchy SOP and the Payment Authorization SOP.
4. Invoice Discrepancy Resolution SOP: This SOP provides guidelines for resolving discrepancies or issues identified during the invoice review process. It outlines the steps to be taken, such as contacting vendors or internal departments, to clarify and rectify any discrepancies. The scope of this SOP covers all invoices with discrepancies. The Invoice Control Clerk is responsible for initiating and overseeing the resolution process. References to other SOPs may include the Vendor Communication SOP and the Internal Communication SOP.
5. Invoice Filing and Retention SOP: The purpose of this SOP is to establish a systematic approach for organizing, filing, and retaining invoices and related documentation. It outlines the file naming conventions, storage locations, and retention periods for different types of invoices. The scope of this SOP covers all invoices received by the organization. The Invoice Control Clerk is responsible for implementing and maintaining this SOP. References to other SOPs may include the Document Management SOP and the Record Retention SOP.
6. Invoice Reporting SOP: This SOP defines the process for generating regular reports related to invoices, such as aging reports, payment status reports, and expense analysis reports. It outlines the data sources, report formats, and distribution channels for each type of report. The scope of this SOP covers all invoice-related reports within the organization. The Invoice Control Clerk is responsible for generating and distributing these reports. References to other SOPs may include the Data Extraction SOP and the Report Distribution SOP.
7. Invoice Audit SOP: The purpose of this SOP is to establish a framework for conducting periodic audits of invoices to ensure compliance with internal policies, legal requirements, and industry standards. It outlines the audit procedures, sampling methods, and documentation requirements. The scope of this SOP covers all invoices within the organization. The Invoice Control Clerk may be involved in assisting the audit team and providing necessary documentation. References to other SOPs may include the Audit Preparation SOP and the Audit Findings Resolution SOP
Looking for SOP templates for your Invoice Control Clerk work? We’ve got you covered. You can build out your company SOPs using the sample SOP information above (added to our template) or our team can put together a starter SOPs template based on your Invoice Control Clerk work. Get in touch if you’ve got questions about the quickest way to build out your Accounting SOPs library.
