We’ve made it easy for you to build your Organiser SOPs. Add the example SOPs to our SOPs template and then customise them to suit your specific systems & processes.
Need help setting up your Organiser SOPs library? Speak to our team about our SOP starter templates that are tailored to your specific industry.
Creating Standard Operating Procedures for your Organiser work can be difficult and take time. That’s why we’ve created these example Organiser SOPs so you can jumpstart your SOP creation process. We want to help you set up your Event Planning systems and processes by taking these sample SOPs and building out your own SOPs template library. By having all your Event Planning procedures in one place, your team will have the information they need at all times. Let’s look at some Organiser SOP examples.
1. Event Planning Process SOP: This SOP outlines the step-by-step process for planning an event, from initial client consultation to post-event evaluation. The purpose of this SOP is to ensure a systematic approach to event planning, ensuring all necessary tasks are completed in a timely manner. The scope of this SOP includes all aspects of event planning, such as budgeting, venue selection, vendor coordination, and logistics management. The event planner is responsible for following this SOP, and it may reference other SOPs such as the Budgeting SOP, Venue Selection SOP, and Vendor Coordination SOP.
2. Budgeting SOP: The purpose of this SOP is to establish guidelines for creating and managing event budgets. It outlines the process for estimating costs, allocating funds, and tracking expenses throughout the event planning process. The scope of this SOP includes budget creation, cost estimation, expense tracking, and financial reporting. The event planner is responsible for following this SOP, and it may reference other SOPs such as the Event Planning Process SOP and Expense Tracking SOP.
3. Venue Selection SOP: This SOP provides a framework for selecting suitable event venues based on client requirements and event objectives. It outlines the criteria for evaluating potential venues, negotiating contracts, and conducting site visits. The scope of this SOP includes venue research, contract negotiation, and site visit coordination. The event planner is responsible for following this SOP, and it may reference other SOPs such as the Event Planning Process SOP and Vendor Coordination SOP.
4. Vendor Coordination SOP: The purpose of this SOP is to establish guidelines for sourcing, contracting, and managing vendors for events. It outlines the process for identifying suitable vendors, negotiating contracts, and coordinating their services. The scope of this SOP includes vendor research, contract negotiation, vendor management, and performance evaluation. The event planner is responsible for following this SOP, and it may reference other SOPs such as the Event Planning Process SOP and Budgeting SOP.
5. Logistics Management SOP: This SOP provides a framework for managing event logistics, including transportation, accommodation, and equipment needs. It outlines the process for coordinating transportation for attendees, arranging accommodation for out-of-town guests, and ensuring the availability of necessary equipment and supplies. The scope of this SOP includes transportation coordination, accommodation booking, and equipment management. The event planner is responsible for following this SOP, and it may reference other SOPs such as the Event Planning Process SOP and Vendor Coordination SOP.
6. Marketing and Promotion SOP: The purpose of this SOP is to establish guidelines for marketing and promoting events to target audiences. It outlines the process for developing marketing strategies, creating promotional materials, and executing marketing campaigns. The scope of this SOP includes market research, content creation, advertising, and social media management. The event planner is responsible for following this SOP, and it may reference other SOPs such as the Event Planning Process SOP and Budgeting SOP.
7. On-site Event Management SOP: This SOP outlines the procedures for managing events on-site, ensuring smooth execution and addressing any unforeseen issues. It covers aspects such as event setup, registration, crowd management, and emergency response. The scope of this SOP includes event setup, attendee registration, staff coordination, and emergency protocols. The event planner is responsible for following this SOP, and it may reference other SOPs such as the Event Planning Process SOP and Logistics Management SOP.
8. Post-event Evaluation SOP: The purpose of this SOP is to establish guidelines for evaluating the success of events and identifying areas for improvement. It outlines the process for collecting feedback from attendees, analyzing event data, and conducting post-event debriefings. The scope of this SOP includes feedback collection, data analysis, and debriefing sessions. The event planner is responsible for following this SOP, and it may reference other SOPs such as the Event Planning Process SOP and Marketing and Promotion SOP
Looking for SOP templates for your Organiser work? We’ve got you covered. You can build out your company SOPs using the sample SOP information above (added to our template) or our team can put together a starter SOPs template based on your Organiser work. Get in touch if you’ve got questions about the quickest way to build out your Event Planning SOPs library.
