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Creating Standard Operating Procedures for your Skip Tracer work can be difficult and take time. That’s why we’ve created these example Skip Tracer SOPs so you can jumpstart your SOP creation process. We want to help you set up your Investigations systems and processes by taking these sample SOPs and building out your own SOPs template library. By having all your Investigations procedures in one place, your team will have the information they need at all times. Let’s look at some Skip Tracer SOP examples.
1. SOP: Client Intake and Case Assessment
Purpose: This SOP outlines the process of gathering information from clients and assessing the details of each case. It ensures that all necessary information is obtained to initiate an investigation and determine the appropriate course of action. The purpose is to streamline the intake process and provide a clear understanding of the client’s needs.
Scope: This SOP applies to all skip tracers and investigators involved in client intake and case assessment.
Person Responsible: Client intake team or skip tracer assigned to the case.
References: None.
2. SOP: Database Research and Information Gathering
Purpose: This SOP provides guidelines for conducting database research and gathering relevant information about the subject of the investigation. It ensures that skip tracers use reliable sources and follow ethical practices while collecting data. The purpose is to obtain accurate and up-to-date information to aid in locating individuals.
Scope: All skip tracers and investigators involved in database research and information gathering.
Person Responsible: Skip tracers assigned to the case.
References: None.
3. SOP: Surveillance Operations
Purpose: This SOP outlines the procedures for conducting surveillance operations to track and monitor the movements of the subject. It includes guidelines for maintaining discretion, documenting observations, and ensuring the safety of the skip tracer and others involved. The purpose is to gather real-time information on the subject’s activities and whereabouts.
Scope: Skip tracers and investigators involved in surveillance operations.
Person Responsible: Skip tracers assigned to the case.
References: None.
4. SOP: Legal and Ethical Compliance
Purpose: This SOP ensures that skip tracers adhere to all legal and ethical guidelines while conducting investigations. It provides an overview of relevant laws, regulations, and industry standards that must be followed. The purpose is to maintain the integrity of the skip tracing process and protect the rights of individuals.
Scope: All skip tracers and investigators.
Person Responsible: Compliance officer or designated individual responsible for monitoring legal and ethical compliance.
References: None.
5. SOP: Report Writing and Documentation
Purpose: This SOP outlines the procedures for documenting findings, observations, and progress in a clear and concise manner. It provides guidelines for report structure, content, and formatting. The purpose is to create comprehensive and accurate reports that can be used for legal purposes or shared with clients.
Scope: All skip tracers and investigators involved in report writing and documentation.
Person Responsible: Skip tracers assigned to the case.
References: None.
6. SOP: Communication and Collaboration
Purpose: This SOP establishes guidelines for effective communication and collaboration within the skip tracing team and with clients. It includes protocols for sharing information, updating case status, and maintaining confidentiality. The purpose is to ensure smooth coordination and efficient workflow throughout the investigation process.
Scope: All skip tracers, investigators, and client communication team.
Person Responsible: Team lead or designated individual responsible for overseeing communication and collaboration.
References: None.
7. SOP: Skip Tracing Tools and Technology
Purpose: This SOP provides instructions on the proper use of skip tracing tools and technology, such as databases, search engines, and specialized software. It ensures that skip tracers are trained in utilizing these resources effectively and efficiently. The purpose is to enhance the skip tracer’s ability to locate individuals and gather relevant information.
Scope: All skip tracers and investigators utilizing skip tracing tools and technology.
Person Responsible: IT department or designated individual responsible for training and support.
References: None.
8. SOP: Case Closure and Archiving
Purpose: This SOP outlines the procedures for closing a case and archiving all relevant documentation and evidence. It includes guidelines for finalizing reports, returning client materials, and securely storing case files. The purpose is to maintain organized records and ensure compliance with data protection regulations.
Scope: All skip tracers and investigators involved in case closure and archiving.
Person Responsible: Case manager or designated individual responsible for case closure and archiving.
References: Report Writing and Documentation SOP
Looking for SOP templates for your Skip Tracer work? We’ve got you covered. You can build out your company SOPs using the sample SOP information above (added to our template) or our team can put together a starter SOPs template based on your Skip Tracer work. Get in touch if you’ve got questions about the quickest way to build out your Investigations SOPs library.
